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6 Things Highly Efficient Businesses Do Everyday

Here are 6 Things Highly Effective Businesses Do Everyday:

1. Huddles or Check Ins
Hold a daily huddle or check in meeting. This can be done face to face or even over a call if need be. These meetings need to be short and include everyone at a level where they can give an update on their department. This must be done first thing in the morning before anyone gets "stuck in" to their daily tasks. Not only does this meeting keep everyone accountable, it also serves as a way to keep everyone in the loop of what is happening in the company.

2. Catch up face to face
With the business world currently in lock down mode, many are turning to the likes of Zoom, Google meets and more. Those businesses that are not comfortable with using tools for hosting a virtual meeting will be left behind.
Don't get me wrong, a quick phone call also gets the job done when it's an urgent or fast needed response. Holding catch up meetings via a virtual meeting platform will allow your employees not only see each other's face, you can of course shares screens when necessary.
When you get it right, it is exactly like sitting in the same room.

3. Work in Bursts
I recently listened to Tsedal Neely, a professor at Harvard Business School give a podcast interview on adjusting to remote work. Having worked remotely myself for the past 8 years, I can agree with her on how working in bursts really helps.
Everyone is productive at different times of the day. Block off that part of the day where you are most focused and productive. Turn off all distractions (yes you can survive without social media for a few hours) and really go hard and fast at whatever task you have been putting off or just need to get done.
After your burst of productivity, take a break. Get up and walk around. Moving will help keep your energy levels up and prepare you for your next burst!

4. Limit the meetings and the interruptions
In fact, limit as many interruptions as you can. By putting meetings on one day of the week rather than spread across the week will help keep the daily distractions to a minimum. As I said in my previous point, for certain parts of the day, silence the apps or devices that will distract you. How long does it take you to refocus after a distraction? Maybe it's only a minute to regain that train of thought you just had......... those minutes will add up!

5. Outsource monotonous tasks
Business outsourcing in today's competitive world is no longer a luxury left to those companies that are large or rich enough to justify it. How much time do you spend sending out receipts to vendors? Or maybe just organising your calendar? How about data entry?
By outsourcing monotonous and repetitive tasks will allow you the time to focus on your core business or role. Outsourcing to a reputed company does not mean having to break the bank. These companies are ready to provide a tailored, cost effective solution for you and your business requirements.

6. Create a culture of feedback and "open door" communication
If you want your business to grow more efficient or simply just grow, listening to feedback is imperative to this. Listen to your employees make suggestions and give ideas on how you can improve. You will be surprised how much all of your employees really understand the business and share the same goal as you do. Encouraging your team to become part of the growth and success of the business, you will overall achieve and more productive, efficient and happy team. Remember happy team = happy business.


Author: Amanda Schulte
Amanda heads Operations for the professional Outsource Administrative Services business. She manages a rapidly growing team enabling them to deliver the well-known, Platinum Level Service to large B2B businesses. Amanda is passionate about delivering excellence, building empowered teams and sharing her knowledge in the sector to raise the awareness of professionally managed Virtual Executive Assistance services.
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